The Trempealeau County Fair, happening July 16 – 20, 2025, at the Trempealeau County Fairgrounds in Galesville, WI, relies on the incredible dedication of our community, and we’re excited to invite you to be a part of it! We have important volunteer opportunities available for both our bustling 4-H Food Stand and essential Building Monitoring roles. Signing up is a fantastic way to support our clubs, contribute to the fair’s smooth operation, and have fun while you’re at it!

What You Can Sign Up For

The 4-H Food Stand: Fueling the Fun & Supporting Our Youth!

Our Food Stand is a central hub of activity, serving delicious items to fairgoers. This food stand is Trempealeau County 4-H’s primary fundraiser of the year. Funds raised are used for club needs, educational opportunities, camps, scholarships, and more!

We need enthusiastic volunteers to help with serving, preparing menu items, and keeping things running smoothly. This is a great chance to work alongside fellow club members and contribute to a vital part of the fair experience.

Key Food Stand Shift Details:

• Wednesday: Limited menu service, shifts from 11:00 AM – 7:30 PM.
• Thursday: Serving starts at 10:30 AM, with shifts running from 10:00 AM – 9:45 PM. Evening shifts include cleanup.
• Friday & Saturday: Full days of service from 8:00 AM – 10:00 PM (Friday) / 9:30 PM (Saturday). These days have longer shifts and require more people, especially for the demo side on Saturday.
• Sunday: Shifts from 9:00 AM – 4:00 PM, including serving and cleanup.

Many shifts involve overlapping periods to ensure smooth transitions and adequate staffing, especially during peak hours!

Building Monitoring: Keeping Our Exhibits Safe

Building Monitors play a crucial role in ensuring the safety and security of our youth exhibits and, if needed, the Cloverbud Building. This is a quieter but equally important role, perfect for those who want to contribute in a structured environment.

Key Building Monitoring Shift Details:

• Wednesday: No shifts.
• Thursday: Evening shifts from 5:00 PM – 10:00 PM. Note: Cloverbud Building monitoring may be needed earlier, but the Youth Exhibit Building is monitored until 10 PM.
• Friday & Saturday: Full-day monitoring from 10:00 AM – 10:00 PM.
• Sunday: Morning and afternoon shifts from 10:00 AM – 4:00 PM.

Urgent Need: Evening Volunteers for Our Busiest Nights!

We especially need your help on Thursday, Friday, and Saturday evenings. These are our busiest times at the fair, particularly at the Food Stand, and having extra hands makes a huge difference in serving our fairgoers efficiently and ensuring everyone has a great experience. If your schedule allows, please consider signing up for a shift during these crucial evening hours!

How to Sign Up – Mark Your Calendars!

There are two primary ways to sign up for Food Stand or Building Monitoring shifts:

1. Early Access at the Meeting: If you are a parent or leader and want to secure a specific shift, you are invited to attend the Parents and Leaders Meeting on Monday, June 23rd. Directly following this meeting, families who are in attendance can sign up for shifts.
2. General Online Sign-Up Opens June 24th: For all other sign-ups, an email will be sent out to families on the morning of Tuesday, June 24th, which will include a direct link to the sign-up sheet. Additionally, a link to the sign-up sheet will be available on this page.

Families are able to sign up individually. While you do not need to sign up through your club leader, they can be a great resource for information regarding the schedule and any specific club coordination.

Why Your Help Matters

Volunteering at the Trempealeau County Fair is more than just filling a slot; it’s about:

• Community Support: Directly contributing to a cherished local event in Trempealeau County.
• Supporting 4-H Youth: All funds raised from the Food Stand go directly back to Trempealeau County 4-H youth members for club needs, educational opportunities, camps, and scholarships. The Parents and Leaders Group oversees the Food Stand operations and approves all funding requests that come in, directly managing the funds raised. Your efforts ensure these vital programs continue!
• Teamwork: Working alongside friends and fellow club members.
• Learning & Growth: Gaining experience in event operations, customer service, and responsibility.
• Making a Difference: Ensuring a safe, enjoyable, and well-organized fair for everyone!

We’re incredibly grateful for your willingness to help make this year’s Trempealeau County Fair the best one yet. If you have any general questions about the volunteer roles, please contact your club leader.

Don’t wait – sign up for your shifts starting June 23rd/24th!

It’s time to sign up for food stand shifts! This is our biggest fundraiser for parents and leaders, directly supporting educational experience scholarships and youth programming. Your participation is vital to making these opportunities possible.

Navigating the Sign-Up Sheet

We know Google Sheets can be a bit tricky, so here’s a quick tour to help you navigate the sign-up sheet:

• Shift Counts Tab: The first page provides an overview of all clubs and their available shifts. You’ll also find details on how many people are needed for each shift.
• Page Tabs (Bottom of Screen): These tabs are separated by day. Once a day’s shifts are full, the tab will turn red and lock. If you need to change your information on a locked page, simply leave a comment on the cell you wish to change or email Andrea directly.
• Spots by Age: This column ensures we have the right balance of youth and adults for each shift. We understand there are limited spots for members under 12; this is due to state regulations regarding our type of food stand.
• Building Monitor Shifts: These shifts are straightforward: report to the Youth Exhibit Building, ensure visitors don’t handle exhibits, and answer any questions. This is a great opportunity for our younger members and adults to work together, helping to protect our fair exhibits from damage. A poster with shift expectations will be displayed in the building during the fair.
• Contact Information: Please fill out your contact information when signing up. This will only be used if you’re not present for your shift. The sheets are printed and posted in the food stand, so accuracy is important!

Our Busiest Shifts

Our busiest and most profitable shifts are on Friday during the tractor pull and Saturday during the demo derby. If you have older youth or adults who can take on these times, it would be greatly appreciated. Filling these key shifts helps ensure the fair runs smoothly!

Troubleshooting & Questions

We’re here to help if you encounter any issues!

• If you have questions about the sign-up process, shift details, or anything else, please don’t hesitate to email Andrea.
• Please do not try to alter the sheet’s formatting, add new tabs, or change locked cells directly, as this can disrupt the entire sign-up system. If you need a change on a locked page, simply leave a comment on the cell or email Andrea.

Thank you for your continued support of our youth. Your dedication and involvement truly make a difference in the lives of our young members, helping us provide invaluable experiences and opportunities. We look forward to a successful fundraiser!