Has your club ever wondered if it can use online payment systems? Here are the Wisconsin State 4-H Policies that outline how clubs can use them.
- The use of online or peer-to-peer payment services (i.e., PayPal, Venmo, Zelle, etc.) is allowed for use by 4-H Clubs and Groups when they adhere to the following:
- The online or peer-to-peer payment service has been discussed and approved by a vote of the 4-H Club or Group.
- The online or peer-to-peer payment service can only be used to make or receive payments.
- Only a 4-H Club or Group email account can be tied to the system. Personal email accounts are not allowed.
- When a 4-H Club or Group leader or treasurer leaves their position, the account password(s) must be shared with incoming leadership. The new leader or treasurer must change the password(s).
- Each 4-H Club or Group can only have one (1) online payment service account. The 4-H Club or Group leader(s) and the treasurer should be the only people to have access to that account.
- Prior to purchase or payment, all expenses must be approved by the 4-H Club or Group per the regular budget process or by a vote that is documented in the minutes.
- The 4-H Club or Group leader and the treasurer must track all transactions (purchases and receipts) from the online payment account and submit these records as part of the monthly treasurer report and the annual financial report.
- It is a privilege for 4-H Clubs and 4-H Groups to have access to an online or peer-to-peer payment system. If it is found to be misused, the ability to retain any of these payment systems may be removed.
If you want to learn more about other 4-H policies, check out the website.